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Francis Holland Schools

Leading independent girls’ schools in London

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THE PROJECT

    Francis Holland Schools (FHS) were aware of the complexities of implementing an HRIS and were therefore keen to engage ReThink HR to support them, especially as this project involved migrating from an existing system.  

    ReThink HR consultant, Hollie, joined the FHS team and helped to prioritise and direct the project stages in line with the team’s requirements and the Every implementation plan.  She also worked to ensure that data was successfully migrated from the existing system before the end of the contract term, and payroll was configured and tested in time for the switchover.

    Working alongside the FHS team and the Every implementation consultants, Hollie was able to help shape the configuration of the system in line with the Trust’s processes and requirements.  She also supported the team in their learning so that they could become confident to use and administer Every going forwards.

    Data validation and import proved to be one of the biggest challenges of the project, but Hollie was able to effectively troubleshoot, keep the project on track, and ensure that accurate data was successfully imported.  Using a flexible project approach, meant that we were able to keep this activity running whilst also progressing other work streams.

    Following implementation and self-service launch, FHS now have full control of their payroll process and are working with a system that they are engaged with and confident to use.  They have been able to address their challenges and achieve their desired outcomes with the support of ReThink HR.

    AT A GLANCE

    WEBSITE

    www.francisholland.org.uk

    INDUSTRY

    Education

    EMPLOYEE COUNT

    400 employees across four entities

     

    PROJECT STAGES

    HRIS migration to Every

    CHALLENGES

    • Seeking greater control of Payroll by bringing in-house
    • Users finding existing system difficult to navigate
    • Challenges with reporting and analytics leading to lack of insights
    • Budget constraints

    System Selected

    Download PDF Here

    PROJECT  STAGES

     

    Migration of data from existing to new system
    Configuration of core HR and Payroll modules
    Payroll parallel runs and go-live
    Security configuration

    Configuration of additional Time & Expenses module

    Process design

    Phased employee self-service rollout

     

    Her ability to quickly learn the intricacies of a new system and translate that knowledge into effective guidance for our team was exceptional.

    Not only did Hollie manage the core implementation with precision, she also identified opportunities for further development and optimisation.

    Ben Taylor, Director of People

    PROJECT  OUTCOMES

     

     HR and Payroll team confident and engaged with using Every as part of daily work
    Accurate and successful Payroll go-live
    Manual processes brought online and streamlined
    Simplified reporting and analytics enabling greater insights
    Positive feedback following self-service rollout

    Cost savings achieved

     

    TESTIMONIAL

    We had the pleasure of working with Hollie on our recent HRIS and Payroll implementation, her contribution was instrumental to the project’s success. Despite encountering several unexpected challenges along the way, with Hollie’s guidance the project was delivered on time.

    Her ability to quickly learn the intricacies of a new system and translate that knowledge into effective guidance for our team was exceptional.

    Not only did Hollie manage the core implementation with precision, she also identified opportunities for further development and optimisation.

    Ben Taylor, Director of People